Every hire sends the same details in two directions. Name, address, national insurance number, bank account, contract hours. Whoever types it differently leaves you with two versions of the truth, and you find out during the payroll run.
HorecaGPT lets the employee fill in their own details on their phone and then passes them to Exact Online. If something changes in Exact Online, we pick it up again. You maintain one place.
What it gives you
No more double entry
The employee fills in their details once during onboarding. What you approve goes straight to Exact Online, without retyping and without typos.
Both directions
If an address or contract type changes in Exact Online, we update our record. You do not have to remember where you changed it first.
Your accountant keeps their own system
Payroll changes nothing about how they work. We deliver into the system they already use.
In your dashboard
Per employee you see whether the details match Exact Online and when that was last checked. If something differs, you see exactly which field, and you decide which side is right.
In the chatbot
Just ask who still has no contract, whose details have not reached payroll yet, or who starts this month. The answer comes from the same data that goes to Exact Online.
Frequently asked questions
What does HorecaGPT see in Exact Online?
Employee data only. We request access to the hrm scope exclusively; your bookkeeping, invoices and banking stay out of view.
Can I stop the integration?
Yes, at any moment, from Exact Online or from our settings. We then delete your access tokens and stop sending anything.
What if a field changes on both sides?
We show you the difference instead of picking one ourselves. You decide which value is correct.
Does this apply to all my locations?
Only to the locations you select. You can start small and expand later.
How is my data secured?
Access tokens and sensitive fields such as national insurance number and bank account are stored encrypted. Access to those fields is recorded in an audit log.
Done entering everything twice?
Connect Exact Online and keep your people administration in one place.
